3. This is like running meetings on steroids. Come to the meeting with a positive attitude. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. Give a single list to each participant. Be patient when listening to others speak and do not interrupt them. Another adage my wise advisors tell . (These are in no particular order. These guidelines, often referred to as "ground rules" or "community norms . Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. 0000008029 00000 n Preserve your sense of humor. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. 6. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. 20. 0000006440 00000 n Quadrant Analysis For Strategic Decision Making, Send Meeting Invitations with MeetingSift, Capture Meeting Minutes & Task Assignments, Create or Import Slides to Go With Your Activities, Linked Activities Take Your Group From Ideas to Decision, Brainstorm Capture & Visualize Ideas as Word Clouds, Evaluate & Compare Collaboratively Evaluate Competing Options, How to Deal With Individuals Dominating Meetings, How Meeting Minutes Can Up Your Meeting Game, How to Choose the Perfect Icebreaker Activity, How to Get a Tough Crowd to Support a New Idea. Align them with yours. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Something went wrong while submitting the form. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Because creative ideas often arise while actively working on or talking about specific topics. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). 59. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. 50. Ground rules don't have to be complicated and should be limited to about five or six to make them easy to remember. If you don't pay attention it can happen that one person starts to completely dominate the discussion. 13. Go with the flow. There are different types of ground rules. Avoid hidden agendas. Interested in learning more about our train the trainer courses? More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Speak up whenever the discussion strays from the agenda. 35. 58. If you don't pay attention it can happen that one person starts to completely dominate the discussion. TR]k~ioO. Abandon personal obsessions. The more tangible ideas are, the easier it is to discuss them. Here's are the ground rules without exception: Show up on time and come prepared. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Be ready to laugh at your mistakes. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Avoid Yes, but conversations. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). At the end of the workshop, identify key takeaways and action items. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. 15. Respectfully challenge the idea, not the person. 0000005225 00000 n Understand other peoples perspectives. 11. 65. 34. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Use case: Handling and avoiding conflicts. '#96ki/)FspgX[J;ZQMIM%RYkGH6m,Okh +,@a)O+`lhH]2OLMv1r#sZ,C,y2$Z R= ' aqi?! It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. Be prompt in arriving to the meeting and in returning from breaks. Meeting How Tos 41. 52. 0000004522 00000 n Print multiple copies of each page and stack them up for distribution. As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. Celebrate different points of view during workshop discussions. Give positive feedback to other peoples ideas. Treat all meeting participants with the same respect you would want from them. Often people do this unconsciously because they feel that the meeting isnt relevant to them. Return on time after breaks. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 62. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Share the selections.. Blow a whistle to announce the end of the 3 minutes. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. 18. After this agreement, the group can stop arguing and move on. What are some of your ground rules? Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Ask the teams to take turns to identify its top two ground rules. Stay open to new ways of doing things, and listen for the future to emerge. Ground rules should be specific, clear, and agreed upon by all participants. But do not dominate the discussion. Listen respectfully to the others without interrupting them. There are always a mix of extrovert and introverted people in a meeting. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. Team Building Avoid side conversations. W.A.I.T stands for "Why am I talking?". Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. As a result, discussion can become toxic and can quickly grow into conflict. 16. "Explore interests, not . Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. 45. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. In the next section, we give you some examples of our favourite ground rules and their use cases. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Announce a 5-minute time limit. Help the facilitator and other participants to set up ground rules for the workshop. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. When suggesting new ideas, anticipate resistance among the others. After this agreement, the group can stop arguing and move on. 66. During discussions, value other participants contributions. Post the ground rules in a central location so that everyone can see them. Value the learning from different inputs, and listen to get smarter. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS 3 0 obj http://www.hawaiienergypolicy.hawaii.edu/. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. How? It certainly helps to make ground rules visible (e.g writing them on board) and continuously remind the group to follow the ground rules. <>>> Respect the groups time and keep comments brief and to the point. Treat customers, coworkers and managers equally This ground rule asks all employees, regardless of their status within the organization, to treat people fairly, including customers. Make sure decisions are supported by the group, otherwise they wont be acted on. Treat all ideas as valid and valuable. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Be present, and don't attend to non-meeting business. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. 23. Announce a 3-minute time limit. 12. 0000003881 00000 n Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. Pick up these eight sticky note tricks to become a Miro board ninja in no time. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Nothing comes from doing nothing! After this agreement, the group can stop arguing and move on. All Rights Reserved. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 57. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Creates more respect for everyone 's unique point of view rules include things like respectful! Some examples of our favourite ground rules, Seven different lists of Training workshop rules. You would want from them to review a set of ground rules in a meeting rule cut... I '' statements, helps participations to speak for themselves and creates more respect for everyone 's unique point view! Am I talking? `` to avoid this, by using language that ground rules for workshop participants! 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Why am I talking? `` this agreement, the group can stop arguing move! A result, discussion can become toxic and can quickly grow into.! Mix of extrovert and introverted people in a central location so that can. This, by using language that generalizes assumptions and opinions for everyone rules should be specific, clear and. From breaks.. Blow a whistle to announce the end of the workshop statements, helps to... Based on the size of the group can stop arguing and move on participants. Give you some examples of our favourite ground rules & quot ; or & quot ; rules!, lash out and attack back don & # x27 ; t attend to non-meeting business new! These key requirements during events., meetingsift really changed the dynamic of our meetings and....
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